A commercial real estate investment trust with over 75 properties within the Unites States, was looking to migrate all physical documents and premise servers into the Microsoft Cloud. As the company continued to grow, so did the number of physical documents. The firm quickly realized it would not be able to scale using paper and pen and decided to contact Data Pros. Initially, Data Pros helped inspect and tag the documents. Once the information was properly organized, Data Pros migrated any of the premise data and scanned all the physical documents into SharePoint. This platform became their standardized document management system and saved hundreds of hours each year in administration work.
Since the real estate firm has 75 different properties, communication and collaboration were extremely difficult with no site-to-site VPNs or remote access. Organizing and keeping tabs on physical files created unnecessary work and did not allow for the firm to properly scale or train new employees.
To successfully execute the migration project from data on-prem to SharePoint, Data Pros proposed and executed a strategic six-step migration solution:
The new cloud infrastructure was able to save this business significant time and money. They were able to cut costs on support staff for on-premise servers, hardware, warranty costs, and power consumption. They no longer needed to spend time filing and looking for physical documents, and even saved considerable time searching for saved documents with SharePoint. They can collaborate with employees from different locations with ease and work on the same files without needing multiple copies. The adoption of Microsoft 365 has led this organization to new heights while maintaining secure and efficient work processes.
“Migrating from our premise equipment and removing our enormous file cabinets to SharePoint, was not an easy task, but Data Pros made it look easy.
This project is saving us about $100,000 in licensing annual cost, 5TB of storage and countless number of hours performing eDiscovery requests using an 10-year-old platform. Everything went smooth, on time and every project meeting was meaningful.
Data Pros are a team of professionals that I would recommend any time, for similar projects.”
Chief Financial Officer
Real Estate Investment Trust